Via Perseo, 70
30028 Bibione VE
Tel +39 0431 439051
Fax +39 0431 430062
Sito Web www.hotel-alexander.net
Personal Data Protection Policy Dear Customer, pursuant to the current regulation on personal data protection (EU Regulation no. 679 of 2016), we wish to inform you that your personal data will be processed securely and transparently for legal purposes, ensuring the protection of your confidentiality and your rights. Data may be processed using computerised systems for the following purposes: 1. to acquire or confirm your booking of accommodation and accessory services and to deliver the services requested. As the processing of your personal data is needed in order to set up and enforce our contractual agreement, we do not need your consent, save if you disclose special, sensitive data. Failure to disclose your personal data to us will result in our impossibility to confirm your booking or provide you with the services requested. Data processing will be stopped as soon as you leave our facility. However, we may have to retain some of your personal data for the following purposes, in the ways specified below; 2. to comply with the “Consolidated Law on Public Security” (art. 109 of R.D. no. 773 of 18/6/1931) stating that all accommodating facilities must disclose their customers’ data to the Local Police Authority for public security purposes, pursuant to the Decree of 7 January 2013 by the Italian Ministry of the Interior. As the disclosure of your personal data is mandatory, we do not need your consent to process your personal data for this purpose. Failure to provide us with your personal data will result in our impossibility to accommodate you in our facility. Data acquired for the above purposes will not be retained, unless you give us your consent according to item 4 below; 3. to meet administration, accounting and tax obligations. We do not need your consent to process your personal data for this purpose. Your data will be processed by ourselves and our agents and will be disclosed to third parties only to fulfil law obligations. Failure to give us your personal data will result in our impossibility to provide you with the services requested. Data acquired for these purposes will be retained for the period of time set out in the respective regulations (10 years or longer for tax assessments); 4. to speed up recording procedures if you come back to our facility in the future. We will need your consent to process your personal data for this purpose, however you can withdraw it at any time. Your personal data will be retained for a max. period of 24 months and will be used again when you come back to our facility as specified above; 5. to receive messages and telephone calls addressed to you during your stay. We will need your consent to process your personal data for this purpose, however you can withdraw it at any time. In any case, data processing will cease as soon as you leave our facility; 6. to send you promotions, rate updates and offers. We will need your consent to process your personal data for this purpose, however you can withdraw it at any time. Your data will be retained for a max. period of 24 months and will not be disclosed to third parties; 7. to guarantee the security of people, property and company wealth. Data will be acquired through a video surveillance system installed in some areas of our facility, that will be clearly marked by signposts. Your consent is not required for this purpose, as it pursues our legitimate interest to protect people and property against possible aggression, thief, robbery, damage, vandalism and to prevent fires and injuries. Recorded images will be retained for 24 hours, save on holydays or closure periods, and in any case they will be cancelled after one week. Data will not be disclosed to third parties, except in the case of a specific investigation request from the Judicial Authority or Police. We wish to inform you also that the European Regulation grants you some rights, including the right to access, amend or cancel your personal data, restrict or prohibit its processing or for data portability purposes, if and as applicable (art. 15 to 22 of the EU Regulation no. 679 of 2016). You may also lodge a complaint with the Supervisory Authority, as set out in current regulations. For any additional information and to enforce the rights granted by the European Regulations, please contact: The Data controller: Director - email@example.com The Data protection officer – DPO: Latisana Pc Srl (UD)
Information note under art. 13 Italian Government Act 196/2003
Dear customer, we inform you that the Italian law n.196 of the 30th June 2003 (Safety and privacy in the processing of personal data) provides for personal data protection as far as people and other subjects are concerned. This writing company informs you that, in order to establish and carry out the existing agreement/commercial or information relation, we are dealing with data that have been also orally collected, directly or through third parties, and that concern you therefore, according to the law in force, these data are to be considered as personal sensitive data.
According to the above mentioned law, the processing of your personal data will be carried out by respecting strictly the principles of fairness, lawfulness, openness and protection of your privacy rights. Therefore, in compliance with article 13 of the Italian law n.196 of the 30th June 2003, we are hereby communicating you the following information:
data are collected and processed in order to register the customer and provide him with the selected information service as well as for any future commercial/contract requirements, in order to comply with all connected legal and contract duties, in order to effectively manage commercial relations and also aiming at credit protecting and at a better managing of our rights concerning each single business relation.
All data provided by you will be used up to two years after your last contact, in order to periodically sending you documents/commercial information concerning fees-updates and all new offers set forth by the heading company. You are at any time entitled to have the above mentioned dispatch service blocked, easily by communicating it in the way you might consider best suiting you.
Data will be processed in written form and/or on magnetic, electronic or telematic storage supports.
Transfer of the above mentioned data is mandatory as far as legal and contract/information requirements are concerned, therefore refusal to communicate these data can bring to this writing company not being able to fulfil the concerned existing contract/information relations.
Missing data, which are not to linked to any contract or legal requirements, will be assessed each time by this writing company and that will then determine decisions according to the relevance of the required data within the management of the commercial relation.
Apart from transfers and communications carried out in compliance with the law in force, data may be communicated in Italy to:
- professional s and consultants.
For the same purposes data may be brought to the knowledge of the following persons in charge and third parties:
- Executive department
- Legal department
- Accounts department
- Persons in charge.
The above mentioned communication will be carried out only within the limits and bounds set by the fulfilling of your requirement, as well as by the accomplishment of the agreement and/or for merely accounting/fiscal purposes, provided that your privacy will always be protected according to the above mentioned rule of law.
On your demand, you will be acquainted orally or in writing with all these transfers/communications.
Data will be processed for the duration of the existing relation and also afterwards, within the above mentioned limits, to the accomplishment of all legal requirements, as well as for all purposes stated in this information note.
After the existing relation has ended/ your information demand has been discovered, the connected files or data stored on computers will be saved automatically on a data base and used up to further five years since your last contact to submit commercial and advertising information and subsequently they will be erased.
Paper stored data will be kept for the shortest time required by law and later destroyed.
Responsible for these data processing is: Hotel Alexander, the person legally in charge being , manager of Hotel Alexander, having its seat in 30028 Bibione Via Perseo, 70, to which you can refer for any explanation you might need and/or any communication. If you ask for it, you will be acquainted with the person(s) in charge of the processing of your personal data. At any time you are entitled to have your rights respected by the person in charge for the processing under the clause 7 of the Italian Act of Government n. 196/2003, which is reproduced below in full to your advantage:
Italian Act of Government n.196/2003, Art. 7 - Right to access personal data and other rights
- The person concerned has the right to have a confirmation of the existence of personal data concerning him, even if these data are not registered yet, and the right to a clear communication.
- The person concerned has the right to be told:
- about the source of his personal data;
- about purposes, terms and conditions of the processing;
- about the regulation, if processing is carried out with electronic devices support;
- about who the person in charge and the representative are, the last one elected under clause 2 art.5;
- about all subjects or classes of subjects to whom personal data may be communicated, or who can get acquainted with the same data as the only representative appointed within the state or as persons in charge.
- The person concerned has the right to:
- obtain the updating, the rectification, or if required, the integration of the data;
- obtain the erasure, the transformation into an anonymous form or even the blocking of data processed by breach of law, thereby including also those data, the storage of which is not necessary in connection with the purposes for which these data were collected and then processed;
- obtain a statement that everything accomplished under letters a) and b) has been brought to the knowledge of those, to whom data have been communicated and submitted, excepted the case in which this accomplishment proves to be impossible or disproportionately high if compared with the right to safeguard.
- The person concerned has the right to oppose:
- in full or partially and due to legitimate reasons, to the processing of personal data concerning him and even if there are consistent with the collecting purposes;
- to the processing of personal data concerning him for purposes of sending advertising material or direct sale, or aiming at market researches or trade communication.
Signed by the person in charge for the processing